Scheduling_or_Calendaring_the_Events2

As an AzTEA member with moderator privileges in Elluminate you are eligible to complete the Event Scheduling Form. To schedule an event you will use the scheduling form on the AzTEA website. http://www.aztea.org

There is a link in the left menu called "Host a Webinar." Click on that link to go to the form, provide all of the required information and click on submit. You will receive an email notifying you that your event has been approved and placed on the calendar. Participants will be able to sign up for your event on the calendar if you would like people to register (not required). If you choose to record your event, after your event is over we can post the recording link so people who may not have been able to attend can view it. Please contact Peggy George if you would like your recording posted on the calendar. pgeorge@mac.com

Scheduled events will take priority over ad hoc events. Please refer to the Events Calendar on the AzTEA website to be sure the time slot you will request is available at the time of your submission. http://www.aztea.org/events

These are the questions you will be asked to complete on the form (FYI). The actual form is on the AzTEA website. When completing this form be sure to include enough detail for the approval committee to know the purpose of your event

Items * below will transfer to calendar when event is approved.

Include 30 minutes before and after your live session.
 * When: __Date and time with zone__

Event Creator:

Event Creator's e-mail address:

Event Creator's phone number with area code:


 * Event Type: __Private or Public__

K-12 Teachers, Administrators, teachers, Technology Specialist, Library Media Specialist, Superintendent, Curriculum Director, Professional Development Director, Technology Director, Gifted and Talented Coordinator, Title One Coordinator, Principal, Teacher, Paraprofessional, Parent, College/University, Media Specialist/Librarian, Video Conferencing Contact
 * Intended Audience:


 * Title of Event:

Members who request to host a webinar must ensure presentation is not a sales pitch.
 * Description:

Agenda:


 * Presenter Name:

Presenter URL:


 * Presenter Biography

When event is approved it will automatically upload to AzTEA Calendar of events with participant URL and will send a confirmation e-mail to Event Creator that will provide instructions about entering the session and a link to share with invited participants.

The approval committee will review the submission and respond with either accepted, in review or not accepted.

An e-mail will be sent to the Event Creator with the message or either "Your event has been approved" or " Your event is pending approval". If your response says it is pending, it is most likely due to incomplete information or possible questions about time conflicts or moderator training. You will be contacted via email to let you know what is needed to complete the form for final approval.

Peggy or Lillian will post the recording to the calendar event once the event is finished (usually within 24 hours).