AzTEA_Elluminate_Planning

===We'll use this wikispace to organize our brainstorming/planning for the AzTEA/SIT Elluminate Project. All committee members should be able to edit this page, so if you have any problems, please let me know. Feel free to add questions, comments, ideas, suggestions at any time. Thanks.===

Peggy George, AzTEA Elluminate Committee Chair
NOTE: I have started a new wikispace page just for our committee during our planning meetings. Be sure to bookmark this site or save it somewhere because it is a hidden page and doesn't link anywhere within the wikispace. http://aztea.wikispaces.com/ELLUMINATE_Committee_Meetings

Partner Initiation Meeting with Elluminate
Participants: Peggy George, Coy Ison, Lillian Hritz, Chris Johnson, Heather Hodgson (Elluminate) and Ayana Murphy (Elluminate) September 2nd – 9am PT /12pm ET We will meet in my virtual office: https://sas.elluminate.com/m.jnlp?sid=39&password=M.85C5884A2438EC00840AFE57EB2218 My name is Heather Hodgson and I am the Marketing Manager heatherhodgson@elluminate.com Yes, please have all of your questions ready and we will be happy to address them. If there are any you would like to send ahead of time, I would be happy to try answer them now too.
 * Meeting details**

**Our questions for Elluminate Support:** (also see questions in red font below in the formal, signed agreement)

Who is the Administrator of the AzTEA account?

Scheduling of events-do they need to be done for each individual event or is there one URL that will be used for all events?

Can we create a unique tiny url for AzTEA events (like http://tinyurl.com/azteawebinars OR http://tinyurl.com/azteaPD )

Do we have a "MyElluminate" account page for recording settings and view/join links for AzTEA?

Accessing the Recording? How it works (who receives the email notification with the recording link, who can use Elluminate Publish to create mp3s, mp4s and chat logs, etc.)

Differences in roles/privileges for Administrators, Moderators and Supervisors?

Use by the different AzTEA groups, SIT's, CIO's Chapters, Committees PR for Elluminate on the AzTEA website (Do we give the moderator link to anyone who wants to lead a webinar or do we make them "supervisors"?)

Use with Moodle -Can our Elluminate webinars and recordings be set up within the AzTEA Moodle website?

Are there limitations on our license regarding including K-12 students on Elluminate?

Can we create a personalized survey that includes both AzTEA/SIT and Elluminate questions to be used at the end of each session?

Will we have access to Elluminate Plan! 1 or 2 to use with our license?

I made an EtherPad doc of the notes I took. (integrated in the notes on this page) http://etherpad.com/aztea-Webinar-Questions (Coy)

**AzTEA Elluminate Planning Committee:**
Lillian Hritz lillianhritz@gmail.com Skype: Lillian Hritz 520-740-8995 or 520-236-4158 Coy Ison coy435@gmail.com Skype: coyhome Kim Thomas (Westside) kthomas79@gmail.com Skype: kutekows Work: 602-664-7915 Emily Mann (Southern) emann@pimaregionalsupport.org Amy Chayefsky (Eastern) achayefsky@cguhs.org Work: 520-876-1128 Kim Flack (Non-Profit Rep.) kmbflack@gmail.com Work: 602-496-3764**
 * Peggy George (Chair) pgeorge@mac.com Skype: pgeorge1 Home phone: 602-265-8033 or Mobile: 602-373-8198

Other questions we need to work on among ourselves:

Development of Purpose Statement, Vision, Procedure documents for day to day use and other Public Relations communication ( key points to include--need to brainstorm others: only educational purposes-PD, training, tutorials, meetings; not used by corporate vendors to promote sale of products; etc.)

Scheduling or Calendaring the Events

Plan for ensuring someone from AzTEA/SIT is directly or indirectly involved in every webinar/event

Form signed by Board Members regarding recorded meetings

Moderator Agreement Form and consequences for violating the agreement

Glossary of Terms for users

Application process for individuals wanting to schedule a webinar/event--how will they demonstrate they have completed training and are prepared to moderate the session; approval process needed? Should we have a different process for public sessions (recorded and archived) and private sessions (not recorded, by invitation only)

Should certain meetings or groups have priority if there is a conflict in scheduling meeting times? (i.e. regular weekly meetings for SIT, CTO, AzTEA Board, AzTEA Chapters, etc.) Should late afternoon times be reserved for teacher professional development?

Should we plan to integrate Elluminate webinars/meetings/events announcements, recorded archives, additional related resources within the AzTEA Moodle site? Lillian willing to help with Moodle.

Should we encourage groups/chapters/schools to develop short courses or a series of sessions on a topic/theme through Moodle using Elluminate to deliver the course? Should everyone using Elluminate and Moodle to initiate/facilitate courses or events on the AzTEA site be required to be AzTEA members?

How will we spread the word about this opportunity to encourage people to participate both as presenters and participants?

Should we offer professional development recertification credit for online webinars? How? Consider using the model we began with WOW to ask people to submit something to demonstrate their learning/participation? (blog post, written response to session, Voicethread, video, iMovie, MovieMaker, podcast, etc.) Who will monitor/approve/issue certificates for credit? Is this a role that TISs could assume?

Name for the site? Short but identifies group to use in announcements, orientation slides, tiny URL, etc. (i.e. AzTEA Webinars,AzTEA PD LIVE)

Set of opening introductory slides for each webinar presentation to provide basics on using Elluminate with AzTEA branding for opening slide (Draft for possible slides here: http://docs.google.com/present/edit?id=0AaD8iTomj-YyZGM0cG4yZmtfMmZidjhqa2Yz&hl=en )

Luncheon Meeting show n tell -consider if we want to use vendor logos as AzTEA partners in webinars (AzTEA Vendor Luncheon? Sept. 18, 2009)

Should we provide resources or support to help Moderators learn effective instructional strategies for delivering online instruction (apart from the Elluminate technical management)?

Example: Top Ten Habits of Highly Effective Elluminate Moderation

**Elluminate Live! v9.5 Moderator Training Links:**

 * http://www.elluminate.com/support/docs/9.5/moderator.jsp

Draft Google Presentation for orientation slides: http://docs.google.com/present/edit?id=dc4pn2fk_34gr22gwgz**

Senior Director, Client Services Elluminate Inc. Phone: 403-204-7896 x760 Toll Free: 866-388-8674 option 4, x760 Cell: 312-515-8191 Email: ZeminaH@elluminate.com Web Site: www.elluminate.com**
 * Zemina Hasham

Signed agreement with Elluminate for our partnership:

Elluminate will: period of 1 year.**
 * 1. For free. provide a single room of 50 seats of Elluminate vClass including support and training, to AZTEA and SIT projects for a

Purposes and limitations are:
 * a. Education and workshop sessions and Community Partner Programs
 * b. Administrative and member meetings

2. AZTEA and the SIT project may not use these Elluminate services to host activities outside of Arizona and SIT project business without prior permission or separate agreement wlth Elluminate

3- Facilitate other instruction, professional development, media, and educational activities that AZTEA and SlT project may encounter throughout the year as long as AZTEA SIT project staff are directly or indirectly involved in the sessions and Elluminate is provided with sufficient notice to participate (usually 90 days). (How do we provide this notice? To whom? Does an AzTEA or SIT staff member need to participate in all Elluminate sessions? What does indirectly involved mean?)

4. Provide AZTEA and SIT project access to standard training and support to facilitate meeting the goals listed in the AZTEA and SIT project obligations. (Can we provide links to this training on our web site for webinar faciitators to access?)

5. provide a unique URL to which AzTEA and SlT project should direct their members to sign up for free Elluminate vRooms. http://tinyurl.com/azteawebinars

6. This proposal is also subject to the execution of Elluminate's standard license agreement.

AzTEA and the SIT project will: level of Elluminate expertise.
 * 1. Training**
 * a. Require staff that are using Elluminate to attend free, public training sessions hosted by Elluminate.
 * b. At the request of Ellumlnate, require key staff to attend special, private training sessions that will bring those staff to the train-the-teacher

2. Agree to be interviewed for a detailed case study about how its use of these communications methods helped develop the organization,

3. Agree to participate in an Elluminate press release during the period of this agreement, as determined by Elluminate.

4. Elluminate as the official collaboration product of AzTEA wlll be noted with logo graphics and text and specific hyperlinks supplied by Elluminate to be placed on appropriate places on AzTEA'S web site, including but not limited to workshop sponsor, and appropriate places on partnership related press releases. (Can we also include these on the introductory slides for each event?)

5. Promote the free version of Elluminate (Elluminate vRoom) to AZTEA members during but not limited to AZTEA online education sessions and meetings. (Can we include a slide for this purpose for each webinar and also post the link to sign up for a free vRoom on the website?)

6. Nominate a AZTEA and SIT project staff member to participate in one or more Elluminate hosted webinars during the course of the agreement. (Examples? Can this include Classroom 2.0 LIVE, LearnCentral.org, Future of Education, Classroom 2.0/PBS? Other examples??) Elluminate Live Events: https://sas.elluminate.com/site/external/event/schedule?etn=training;demo&eef=0

7- This proposal is also subject to the execution of Elluminate's standard license agreement.

**Important Notice for Users Planning to Upgrade to Mac OS X 10.6 (Snow Leopard) and Windows 7.**
Please note that Elluminate does not support Mac OS X 10.6 (Snow Leopard) and Windows 7 for customers using Elluminate //Live!//, //Publish!// and //Plan!//. Elluminate will actively test these operating systems as they are released and will offer full product support on these operating systems in the near future. Therefore we ask that you continue to use our products only on our supported operating systems [|listed here.]
 * //August 27/2009//**

[|What are the requirements for using the Elluminate Live! V9.5 client?]

Windows:

 * Windows XP (32 bit) or Vista (32 or 64 bit)
 * Pentium III 1 GHz processor
 * Internet Explorer 7, Internet Explorer 8, or Firefox 3.0
 * Sun Java 1.5.0_17, Sun Java 1.6.0_12

Macintosh:

 * Mac OS X 10.5
 * G4, G5 or Intel processor
 * Safari 3, Firefox 3.0
 * Apple Java 1.5.0_16 (J2SE5 - 32 bit), Apple Java 1.6.0_07 (J2SE6 - 64 bit)
 * Click [|here] for important information about the differences between these versions of Java and which one you should use.

Linux

 * openSUSE 11 (64 bit) or Ubuntu 8.10 (64 bit)
 * Pentium III 1 GHz processor
 * Firefox 3.0
 * Sun Java 1.5.0_17, Sun Java 1.6.0_12

UltraSPARC Solaris:
In addition, all clients require: The following Operating Systems are no longer supported by Elluminate and likely will not work with Elluminate Live! V9.5: The following Operating Systems may work with Elluminate Live! V9.5; however have not been tested and therefore not supported by Elluminate. Some functions may not operate expectedly:**
 * Solaris 10 (SPARC only)
 * UltraSPARC IIc 500 MHz processor
 * Firefox 3.0
 * Sun Java 1.5.0_17, Sun Java 1.6.0_12
 * 256 MB of free RAM
 * 20 MB free disk space
 * 28.8 kbps Internet connection
 * Speaker and Microphone, headsets are preferred
 * Windows 2000
 * Solaris 10 x86
 * Windows 7
 * Mac OS X 10.4
 * Mac OS X 10.6
 * RedHat Enterprise Linux 5
 * Novell SUSE 10

The URLs to access the session as a Moderator/Participant and the recordings are below. Please provide the URLs to users who will be using your vClass.

To join as a Moderator, use the link below and type in your name on the sign in page: https://sas.elluminate.com/d.jnlp?sid=vclass&password=I0HZNAQ6DJQ0VALG9GQM IMPORTANT NOTE: THIS IS A CONFIDENTIAL LINK FOR COMMITTEE MEMBERS ONLY! PLEASE DON'T DISTRIBUTE IT TO ANYONE ELSE. IF ANY OTHER AZTEA MEMBERS NEEDS THE MODERATOR LINK TO HOST EVENTS, PLEASE HAVE THEM CONTACT PEGGY GEORGE OR COY ISON.

To join as a Participant, use the link below and type in your name on the sign in page: https://sas.elluminate.com/d.jnlp?sid=vclass&password=NQK7M5PY7RN1KJ83ZDDH

All the recordings created in your vClass will be available using the link below. At the conclusion of a recorded session, individual recording links can be obtained from this page and distributed to users. https://sas.elluminate.com/drtbl?suid=D.AC392E6A5156797E29CE85683F65F4

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